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Chapter 1 General Regulations
Chapter 2 Capital Assets and Accounting
Chapter 3 Officials
Chapter 4 The Board of Directors
Chapter 5 Trustees and Meetings of the Board of Trustees
Chapter 6 Advisers
Chapter 7 Selections Committee
Chapter 8 Amendment of Charter Rules and Dissolution
Chapter 9 Administrative Office
Chapter 10 Supplementary Rules


Chapter 1 General Regulations

(Name)
Article 1: The name of this association will be Ashinaga Ikuei Kai (hereafter referred to in this charter as the association)

(Offices)
Article 2: The main offices of the association will be located at 1-6-8 Hirakawa-machi, Chiyoda-ku, Tokyo.
2. Upon the decision of the Board of Directors, this association may establish offices in other locations deemed necessary.

(Aims)

Article 3: The aims of the association are to draw on broad-based philanthropic support from society to undertake the financing or providing of scholarships and the like, as well as educational guidance and spiritual care, to disadvantaged young people (hereafter referred to as orphans) whose parents or guardians are deceased or visited with some severe and permanent disability that results in financial hardship which prevents them from receiving proper educational opportunities. And, in conjunction with this, the cultivation and education of people possessing a strong volunteer spirit who can contribute to a human society that is "warm hearts," "wide perspectives," "vaitality" and "sence of internationalism."

(Activities)
Article 4: In order to achieve the aims stated in Article 3, the association will engage in the following activities.
(1) The financing or providing scholarships or stipends for orphans
(2) Educational guidance for orphans
(3) Spiritual guidance or care for orphans and their families
(4) Establishment and management of dormitories or facilities that provide spiritual care
(5) Spiritual care for foreign orphans and their families
(6) Support for overseas study or training for orphans and support of study or training in Japan for foreign orphans
(7) Nurturing and supporting volunteer activities aimed at helping to achieve the association's aim
(8) Organizing seminars and symposiums, conducting surveys and research
(9) Other activities deemed necessary to achieve the aims of this association


Chapter 2 Capital Assets and Accounting

(Capital Asset Structure)

Article 5: The association's assets will consist of the following.
(1) The assets listed in the capital asset register at the founding of the association
(2) Donated moneys
(3) Revenues generated from the capital assets
(4) Restitution from scholarships, etc.
(5) Other revenues

(Assets Classifications)
Article 6: The associations assets will be divided into Basic Capital Assets and Operational Assets.
2. The Basic Capital Assets will consist of the following..
(1) Assets classified under Basic Capital Assets in the capital asset register at the founding of the association
(2) Donated assets designated as Basic Capital Assets
(3) Assets that are reclassified from Operational Assets to Basic Capital Assets by decision of the Board of Directors
3. Operational Assets will be all assets other than the Basic Capital Assets.

(Management of Assets)

Article 7: The Chairman will be in charge managing the association's assets through methods to be decided separately by way of the Board of Directors.
2. The cash components of the association's Basic Capital Assets must be managed by some safe and stable means such as placing in a postal savings account or a bank fixed savings account, trust company account or the purchase of national or public corporation bonds.

(Restrictions on disposal of Basic Capital Assets)
Article 8: The association's Basic Capital Assets cannot be disposed of or used as collateral. However, if for unavoidable circumstances regarding the running of the association it is deemed necessary to dispose of the Basic Capital Assets in part or put up as collateral part or all of the Basic Capital Assets, that right can be granted by a vote two-thirds or more of the Board of Directors and the agreement of the Board of Trustees.

(Defrayment of Operating Capital)

Article 9: Funds necessary for the operation of the association will be defrayed from the Operational Assets.

(Activity Planning and Budgeting)

Article 10: The plans for activities and budgeting necessary to execute said plans will be formulated by the chairman and must be approved by a vote of two-thirds or more of the sitting members of the Board of Directors and receive the agreement of the Board of Trustees. The same requirements will apply for any changes in said plans or budgets.

(Provisional Budget)

Article 11: In the case that a budget cannot be passed in spite of the regulations stipulated in Article 10, the Chairman, with the approval of the Board of Directors may institute a budgeting of incomes and expenditures according to the previous year's budget until such time as a new budget shall be passed.
2. The incomes and expenditures of the previous clause will be recognized as incomes and expenditures of the newly passed budget.

(Business Reports and Settlement of Accounts)

Article 12: Regarding the association's business reports and settlement of accounts, after the conclusion of each fiscal year, the chairman will have compiled a business report, report of settlement of accounts, report of net assets, balance sheet of debts and credits and a register of assets. After having these reviewed by the auditor, they must be submitted to the Board of Directors for approval by two-thirds of its sitting members.

(Long-term Loans)
Article 13: In order for the association to take out a loan, other that short-term loans to be paid within that year's budget, the loan must be approval by two-thirds of the sitting members of the Board of Directors.

(Acquisition of Responsibilities and Allocations of Rights)

Article 14: In order for the association to take on any new responsibilities or allocate and rights, they must be approval by two-thirds of the sitting members of the Board of Directors.

(The Fiscal Year)
Article 15: The association's fiscal year will be defined as starting on April 1 of each year and ending March 31 of the following year.


Chapter 3 Officials

Article 16: The association will have the following officials.
(1) A Board of Directors consisting of no less than six (6) and no more than fifteen (15) members.
(2) Two Auditors
2. One of the members of the Board of Directors will be designated Chairman and one designated Vice Chairman.

(Appointment of Officials)
Article 17: The members of the Board of Directors and Auditors will be appointed by the Board of Trustees.
2. The Chairman and Vice Chairman will be elected by the Board of Directors.
3. No single official may hold more than one of the posts of director, auditor or trustee at the same time.
4. The number of members on the Board of Directors who are relatives, or in any other special relationship with other members, may not exceed one-third of the total number of members of the Board.
5. The Auditors may not be relatives or in any other special relationship with each other.

(Duties of Office)
Article 18: The Chairman of the Board of Directors is the representative of the association and presides over it.
2. The Vice Chairman of the Board of Directors is a representative of the association and presides over its activities with the consent of the Chairman, and assumes the duties of Chairman in case accident or other disabling circumstances befall the Chairman, and acts in his place in the absence of the Chairman.
3. The Directors make up the Board of Directors which is responsible for making and implementing decisions for the running of the association in accordance with the dictates of this Charter.
4. The Auditors perform the following duties.
(1) Audit the association's assets and accounting
(2) Audit the activities of the Board of Directors
(3) Report to the Board of Directors or the Board of Trustees should they find any instances of malpractice concerning the association's assets, accounting or activities.
(4) In the instance of a necessity to make a report of the nature specified in item (3) above, the auditor will call for a meeting of the Board of Directors or the Board of Trustees and see that the meeting is held.

(Terms of Office)

Article 19: The term for officers will be two years. However, there is no restriction on re-appointment.
2. In the case of substitutions or additions of officials, their terms shall be the same as the remainder of the term the departing or existing officials.
3. Officials must continue to perform their duties, even after resignation or the conclusion of their term, until the new official assumes office.

(Dismissal from Duties)

Article 20: An official may be dismissed from office by a vote of two-thirds of the sitting members of the Board of Directors or the Board of Trustees for either of the two reasons cited in the items below. In such a case, the official in question must be given the opportunity to state his/her case before the Board of Directors or the Board of Trustees before the decision of dismissal is made.
(1) When it is determined that the official is unable to perform the duties of his/her office due to mental or physical disability.
(2) When it is determined that the official has violated the responsibilities of his/her office or otherwise acted in a manner inappropriate to that office.

(Remuneration, etc.)
Article 21: Officials will serve with remuneration. However, full-time official will be given remuneration.
2. Officials may be reimbursed for expenses incurred
3. Conditions for such reimbursement cited in clause 2 will be decided separately by the Chairman with approval of the Board of Directors.

Chapter 4 The Board of Directors


(Composition)
Article 22: The Board of Directors will be made of Directors.

(Powers)
Article 23: The Board of Directors is vested with the powers to decide on and implement measures important to the running of the association and set rules other than those delineated in this Charter.

(Types of Board Meetings)

Article 24: There will be two types of meetings of the Board of Directors, regular meetings and extraordinary meetings.
2. Regular meetings will be held twice a year.
3. Extraordinary meetings will be held for any of the reasons cited in the items below.
(1) When the Chairman determines that it is necessary
(2) When one-third or more of the sitting members of the Board of Directors call for a meeting by means of a written document stating the reason for the meeting
(3) When an Auditor calls for a meeting as specified in Article 18, Clause 4, Item 3 of this Charter.

(Calling of Meetings)
Article 25: The Chairman calls meetings of the Board of Directors.
2. In cases specified in Clause 3, Item 2 or 3 of the previous Article, the Chairman must call an extraordinary meeting of the Board of Directors within 14 days.
3. When calling a meeting of the Board of Directors, the members must be notified at least seven (7) days beforehand by means of a written document stating the date, time and place of the meeting, its purpose and the agenda of business to be addressed.

(Chairman of the Meeting)
Article 26: The Chairman of the Board of Directors is to serve as chair of its meetings.

(Required Attendance)
Article 27: Two-thirds or more of the total members of the Board of Directors must be in attendance for a meeting of the Board to be officially held.

(Resolutions)
Article 28: With the exception of things specified in this Charter, the Board of Directors will pass resolutions by majority votes of the members of the Board present. In the case of a tie vote, the Chairman will make the final decision.
Article 29: If for some unavoidable reason a member of the Board of Directors is unable to attend a meeting, absentee participation is possible if the member submits in writing prior to the meeting his/her will regarding items on the previously notified meeting agenda about which resolutions are to be made, or he/she may designate another member of the Board to act as their representative in casting votes concerning resolutions.
2. In the case of such absentee participation as specified in the previous clause, the absentee director is counted as being in attendance at the meeting to satisfy the requirements of Article 27.

(Meeting Minutes)
Article 30: Concerning the business conducted at meetings of the Board of Directors, minutes must be kept that include the following items.
(1) Date, time and place the meeting was held
(2) The present number of members on the Board, the number of members in attendance at the meeting and their names (If there are members participating by absentee statement or through a representative, that fact must be noted)
(3) Agenda of business conducted and resolutions voted on
(4) Summary of the business conducted and the results
(5) Facts concerning the appointment of the person chosen to sign the minutes
2. To be valid, the minutes must bear the names and stamps (signatures) of the Chairman and two or more other members of the Board chosen at the meeting to sign the minutes.


Chapter 5 Trustees and Meetings of the Board of Trustees

(Trustees)
Article 31: The association will have a Trustees numbering no less than 50 and no more than 100.
2. Trustees will be selected by the Board of Directors and appointed by the Chairman.
3. Rules specified in Articles 19, 20 and 21 of this Charter will apply to the Trustees. In applying these rules, the term "official" in the text of these Articles will be read as "Trustee."

(Duties of Office)

Article 32: In addition to the duties specified in this Charter, the Board of Trustees will discuss and offer advice concerning important issues as solicited by the Chairman the Board of Directors.

(The Board of Trustees)

Article 33: The Board of Trustees is made up of Trustees of the association.
2. Meetings of the Board of Trustees will be called by the Chairman of the Board of Directors.
3. A Chairman of the Board of Trustees will be chosen by the Board of Trustees.
4. Rules specified in Articles 27 to 30 in this Charter will apply to meetings of the Board of Trustees. In applying these rules, the terms "Board of Directors" and "Directors" in the text of these Articles will be read as "Board of Trustees" or "trustees."
5. In addition to the things specified in these above-mentioned clauses, other items deemed necessary for the operating of the Board of Trustees will be decided by the Board of Directors.


Chapter 6 Advisers

Article 34: The association can enlist the services of a certain number of Advisers.
2. Advisers will be chosen by the Board of Directors from among candidates with academic or professional teaching experience and they will appointed as Advisers to the association by the Chairman.
3. The Advisers will offer their opinions when deemed necessary concerning important association matters at meetings of the Board of Directors or to the Chairman directly.


Chapter 7 Selections Committee

(Selections Committee)
Article 35: In order to select the recipients of services specified in Items 1 and 5 of the first clause of Article 4 of this Charter, the association will have a Scholarship Recipient Selection Committee.

(Committee Members)

Article 36: The Scholarship Recipient Selection Committee will be made up of no less than five (5) and no more than ten (10) members.
2. Committee members will be chosen by the Board of Directors from among candidates with academic or professional teaching experience and they will appointed to the committee by the Chairman.
3. Rules specified in Article 17, Clause 4 of this Charter will apply to the committee members.
4. The rules of Article 19 will apply to the committee members. In applying these rules, the term "official" in the text of these Articles will be read as "committee member."


Chapter 8 Amendment of Charter Rules and Dissolution

(Amendment of Charter Rules)

Article 37: The rules of this Charter cannot be amended or changed without a resolution approved by three-fourths of the sitting members of the Board of Directors and the Board of Trustees respectively.

(Dissolution)
Article 38: This association can be dissolved by means of a resolution approved by three-fourths of the sitting members of the Board of Directors and the Board of Trustees respectively.
Article 39: In the case of dissolution, the association's remaining assets will be donated to an organization having similar aim to that of the association, subject to a resolution approved by three-fourths of the sitting members of the Board of Directors and the Board of Trustees respectively.


Chapter 9 Administrative Office

(Establishment, etc.)

Article 40: In order to perform the necessary administrative functions, an Administrative Office will be established.
2. The Administrative Office will have an office Director and whatever Staff are deemed necessary.
3. The Director and Staff will be appointed and dismissed by the Chairman.
4. Necessary measures concerning the organization and running of the Administrative Office will be decided separately by Chairman with approval of the Board of Directors.

(Documents and Registers to be Prepared)

Article 41: The administrative office must always have on hand the following registers, account books and documents.
(1) The association Charter and rules for scholarship funding
(2) List of the names of the Directors, Auditors, Trustees and Staff and their persona vitae
(3) Documents concerning the activities of the organizational bodies specified in the association Charter
(4) Account books of incomes and expenses and supporting documents
(5) Documents showing the status of association assets, debts and net capital
(6) Other necessary registers, account books and documents


Chapter 10 Supplementary Rules

Article 42: Things other than those delineated in this Charter that are deemed necessary for the running of the association will by decided separately by the Chairman with approval of the Board of Directors.

Additional Clause
This Charter becomes effective as of October 1, 1991.

Additional Clause
Amendments to this Charter become effective as of April 1, 1993.

Additional Clauses
1. Amendments to this Charter become effective as of April 1, 1996.
2. Regardless of the stipulations of Article 31, the term of the first Trustees appointed after this amendment of the Charter will begin on April 1, 1996 as regional representatives designated in Article 29 before the amendment.
3. Regardless of the stipulations of Article 16 before this amendment of the Charter, the term of the first Staff appointed under this amendment will begin on April 1, 1996.

Additional Clause
Amendments to this Charter become effective as of April 1, 2001.


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